GDPR Policy

Last updated: May 05, 2024 8:44 PM

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Introduction

The Kent Petanque Association (“we”) are committed to protecting and respecting your privacy.

This policy sets out the basis on which any personal data we collect from you, or that you provide to us, will be processed by us. Please read the following carefully to understand our views and practices regarding your personal data and how we will treat it.

The rules on processing of personal data are set out in the General Data Protection Regulation (the “GDPR”).

Definitions

Data controller – A controller determines the purposes and means of processing personal data.

Data processor – A processor is responsible for processing personal data on behalf of a controller.

Data subject – Natural person

Categories of data – Personal data and special categories of personal data

Personal data – The GDPR applies to ‘personal data’ meaning any information relating to an identifiable person.

Processing – includes any operation or set of operations which is performed on personal data.

Who are we?

The Kent Petanque Association is the data controller. This means we decide how your personal data is processed and for what purposes. Our contact details are: The Secretary, Kent Petanque Association.

The purpose(s) of processing your personal data

We use your personal data to manage your membership with the Kent Petanque Association.

What is our legal basis for processing your personal data?

Personal data (article 6 of GDPR)

Our lawful basis for processing your general personal data:

Consent of the data subject;

To answer enquiries you make

Processing necessary for the performance of a contract with the data subject or to take steps to enter into a contract.

For the membership of the Kent Petanque Association.

Processing necessary for compliance with a legal obligation.

Where required by a legal authority.

Processing necessary to protect the vital interests of a data subject or another person.

Supplying information to our insurer and legal advisors for the purposes of any injury claim made against us.

Sharing your personal data

Your personal data will be treated as strictly confidential, and will be shared only with relevant committee members of the Kent Petanque Association and consistent with the above.

How long do we keep your personal data?

We keep your personal data for no longer than reasonably necessary.

Providing us with your personal data

We require your personal data as a requirement necessary to enter into a contract.

Your rights and your personal data

Under the GDPR your rights include:

The right to request a copy of the personal data which we hold about you;
The right to request that we correct any personal data if it is found to be inaccurate or out of date;
The right to request your personal data is erased where it is no longer necessary to retain such data;
The right to withdraw your consent to the processing at any time, WHERE CONSENT WAS YOUR LAWFUL BASIS FOR PROCESSING THE DATA;

Changes to our privacy policy

Any changes we may make to our privacy policy in the future will be posted on this page and, where appropriate, notified to you by e-mail. Please check back frequently to see any updates or changes to our privacy policy.

How to make a complaint

To exercise all relevant rights, queries or complaints please in the first instance contact the Secretary, Tim Edwins on 01474 331960.